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Title

Property Management: Director of Property Management

Reports To

Chief Operating Officer

Department

Property Management

Location

Oakland, CA

Schedule

Monday through Friday

Travel

Local travel may be required

Salary

DOE

Employee Status

Regular, Full-time, Non-Exempt

Supervises

Property Managers total staff

Benefits

Two weeks of paid vacation a year, sick time, 13 holidays, up to five floating holidays based on employee status, medical and dental benefits on the first of the month following 30 days of employment, life insurance policy at no cost to employee (with the option of increasing policy amount), flexible spending account for medical and dependent care costs, commuter benefits, 403(b) with employer match, and other benefits. We foster a joyful workplace and offer opportunities for professional development and growth.

Agency Summary

The Unity Council is a nonprofit Social Equity Development Corporation with a 50-year history in the Fruitvale neighborhood of Oakland. Our mission is to promote social equity and improve quality of life by building vibrant communities where everyone can work, learn, and thrive.

Our programs aim to provide the community with the tools, knowledge, and resources to transform their lives and ultimately achieve their long-term educational, career, and financial goals. These holistic programs and services reach more than 8,000 individuals and families annually in five languages. Programs include: early childhood education, youth mentorship and leadership development, employment services, career readiness training, housing and financial stability, senior citizen services, affordable housing and neighborhood development, and arts and cultural events. The Unity Council employs a diverse workforce of more than 250 people who reflect the linguistic, cultural, and ethnic identity of the communities we serve. Our work expands beyond the Fruitvale district and now reaches across Oakland and into Concord.

Position Summary

Opportunity
The Unity Council seeks a highly qualified, experienced real estate professional to oversee the agency’s real estate portfolio while building systems to onboard new properties. This position will oversee property management, asset management, property regulatory compliance for a small but growing real estate portfolio that includes, affordable housing, retail and commercial units. A successful candidate will have a mix of strong financial, systems and people skills.

The Director of Property Management is a key member of the executive team, reports to the COO and will have direct access to the Board of Directors. The position oversees property management and asset management of a varied real estate portfolio of seven buildings, including 284 units of mostly affordable housing in Oakland and Berkeley, 200,000 square feet of mixed-used retail, community service, and commercial space, several parking lots. An understanding of the affordable housing regulatory environment in Oakland is critical to success, including experience with HUD 202 and tax-credit structures. The ideal candidate will have a progressively responsible career in property or asset management with significant experience managing multi-disciplinary teams in a nonprofit environment. The selected candidate will demonstrate exceptional communication skills, both orally and in writing, strong financial skill and will also be a proven negotiator who is comfortable managing in a complex environment and interacting with multiple bureaucracies in a challenging economy.

Responsibilities

Financial: financial modeling expertise required!

  • Coordinate all aspects of financial and operational planning for the portfolio
  • Prepare and monitor property budgets, working closely with the Finance Department
  • Develop and manage property asset management plans – conduct annual replacement reserve analysis
  • Develop growth projections for the department
  • Work with the Director of Real Estate, develop income and expense projections for new projects
  • Work closely with auditor to provide information for annual audit

Leadership & Strategic Planning:

  • Create monthly reports for the board of directors summarizing financial and operational performance
  • Create and present regular reports to CEO, COO and Executive staff
  • Represent the organization at a variety of events, speak on the organizations behalf
  • Attend agency events, representing the Senior Executive team
  • Work with the executive staff to develop policy, procedure and shape the culture of the organization
  • Provide staff leadership and supervision, including recruitment, selection, training and supervision of site-based property management and maintenance staff. Oversee operations of property managers, other property related staff.
  • Develop Property Management Policies and procedures
  • Develop and implement new systems for maximum efficiency

Daily Operations & Compliance:

  • Supervise the activities of the agency’s property management department in accordance with agency mission.
  • Maintain project loan and regulatory agreements, and keep abreast of latest program regulations and reporting requirements.
  • Manage contract, program and loan compliance for all properties under management. This includes Low Income Housing Tax Credits, HUD 202, City of Oakland, and commercial lenders. Responsible for all compliance reporting for the portfolio.
  • Oversee HUD billing functions
  • Coordinate and manage capital improvements for existing portfolio
  • Oversee billings and collections for all retail space, community service space, and commercial space tenants.
  • Oversight of property maintenance functions, including maintenance planning and staff oversight, and development and implementation of preventive maintenance and capital needs assessments at properties.
  • Coordinate contractual relationships with vendors, including close coordination with senior financial staff to ensure cost effective procurement in accordance with agency policies and program requirements.
  • Supervise and perform leasing and occupancy functions of the affordable rental and commercial units including marketing and waiting list management, in accordance with program and funder requirements and good business practices.
  • Perform other responsibilities as required.

This description is not intended to be construed as an exhaustive list of duties, responsibilities or requirements for the position. This position may change or assume additional duties at any time.

Qualifications

  • BS/BA degree required. Advanced degree preferred
  • Minimum of 7 years of property management, asset management or comparable experience
  • At least three years of experience with subsidized affordable housing
  • Strong financial modeling skills
  • Strong analytic skills, including proficiency in Excel and financial forecasting tools and pro-formas.
  • Experience with HUD housing programs, particularly the HUD 202 program, and familiarity with housing programs requiring restricted income/restricted rent funding.
  • Experience managing and leasing commercial properties
  • Experience with social services programs
  • Experience or exposure to the development of new affordable housing projects, rehabilitation projects, and redevelopment projects, including financial structuring
  • Appropriate training in affordable housing management concepts, CPM or CHAM certification preferred.
  • Working knowledge of experience with the Low Income Housing Tax Credit (LIHTC) program. LIHTC compliance certification preferred, or ability to obtain certification within six months
  • Exceptional verbal and written communication skills
  • Ability to present to large groups
  • Strong supervisory, coaching and team building skills

Essential Functions

  • Advanced computer skills with strong MS Office (Word, Excel, and PowerPoint) and social media skills.
  • Regularly required to operate standard office equipment (personal computer, photocopier, fax, etc.)
  • Ability to work on a computer up to 6 hours a day.
  • Regularly required to sit for long periods of time, and occasionally stand and walk.
  • Regularly required to use hands to operate computer and other office equipment.
  • Close vision required for computer use.

Pre-employment Requirements

  • Background Check

Application Process

Please send us your cover letter and resume in application for this position.

E-mail:  jobs@unitycouncil.org.

Please put “title of position, your name” in the subject line.

Mail:
The Unity Council
Attention: Human Resources
1900 Fruitvale Ave., Suite 2B, Oakland, CA 94601

Fax: (510) 535-6923

The Unity Council is an Equal Opportunity Employer. 

Women, minorities, and people with disabilities are encouraged to apply.

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